Objectives:Identify and allocate various venue resources for programs/events and ensure that all the facility requirements are adequately met for a smooth and successful convention.
Assume primary responsibility for the venue and support programs/events
Prepare venue lay-out and support vendor exhibits layout
Allocate venue for each of the programs/events including Registration
Prepare and set-up signs/banners/directions/guides
Identify Parking lot and setup directions
Facilitate appropriate venue and staging areas for guests/performing artists
Provide/ensure facilities for all the event guests/registered members
We're seeking input from the concerned committees with respect to venue, which include but are not limited to:
Name of the committee submitting venue requirements
Program/event title, Primary contact person and email (Chair/co-chair/member)
Program date(s), duration and approximate timings (start/end) of the program/event
Expected number of members/guests/audience attending your committee program/event
Special requirements for seating arrangement (lay-out), if any
A/V, Wi-Fi, Computer, Projector, and any other special media requirements, if applicable
Facilities requirements for performing artists/visiting guests, if any
Banners/signs requirements, if applicable
List any special requirements
We'll continue to expand the above list and work closely with every committee in developing all the respective specifications and requirements.
Please feel free to contact any or all of us with queries, questions, and/or suggestions. We're excited to work with all of you and we hope that our collective efforts and close coordination will ensure successful convention.
Follow us on